What does this feature do & when to use it?
The Current Organization field lets you associate a candidate with a company in your database as their current employer. This is how you can manage the relationship between candidates and their current organizations and easily update a candidate's profile after being placed in a company. You can use this when:
You want to associate candidates with companies stored in your Recruit CRM database.
You need to update existing candidates with their current organization.
Before you begin:
Please Note:
The Current Organization field will not be filled automatically for old candidates already in your database. You will need to manually update the field for those records.
There are multiple ways to update the Current Organization field, including from the candidate form, candidate profile, bulk actions, placement workflow, and the Chrome extension.
Only the account owner can manage whether current organizations sourced from LinkedIn are added as companies via Account Settings.
The Current Organization field can be added or made visible in layouts if you do not see it by default.
Linking a candidate's current organization with their profile
The Current Organization field won't be filled automatically for old candidates in the database, you will need to manually update the field with the companies.
There are four main ways to add a candidate's current organization:
1. Through the add/edit form
Open the Add or Edit Candidate form.
Go to the Employment Information section and locate the Current Organization field.
Click the field and start typing the company name.
Select an existing company from the search results, or add a new company directly from the search if it does not exist.
Save the candidate to apply the association.
You might have to make the Current Organization field visible first. Here's how you can do this.
2. Through the candidate profile view
If you want to add or update the Current Organization directly from a candidate’s profile:
Open the candidate’s profile page.
Hover over the Current Organization field you want to update.
Click the pencil (edit) icon that appears.
Select an existing company from the search results or add a new company if it does not exist.
Save the changes to update the candidate’s Current Organization.
3. Updating the current organization field in bulk
To update the Current Organization field for multiple candidates at once:
Go to the Candidate List where the relevant candidates are displayed.
Select the candidates you want to update.
Click Update Field at the top of the list.
Select Current Organization from the field dropdown.
Search for and select the company you want to set as the Current Organization.
Confirm the update to apply the selected company to all selected candidates.
💡Pro tip: You can use the Advanced Search to filter candidates that have the Current Organization field as "Not Available".
4. Update Current Organization when placing a candidate
When you move a candidate to the “Placed” stage:
Move the candidate to the Placed stage in the hiring pipeline for the relevant job.
An option will appear to update the candidate’s Current Organization based on the company linked to that job.
Enable this option if you want the candidate’s Current Organization to be updated to the job’s linked company.
Complete the stage change to automatically update the candidate’s Current Organization.
5. Through the Chrome Extension
When using the Recruit CRM Chrome extension to source candidates, if the candidate’s Current Organization is not already present in your Recruit CRM database, it will automatically be added as a new company.
The candidate will then be associated with the newly created company through the Current Organization field. The candidate’s Current Organization will always be updated with the latest available data when sourcing through the Chrome extension, even if the Override Data toggle is turned off. This ensures the latest employer information is maintained.
If you do not want the Current Organization to be added as a company while sourcing:
Go to Admin Settings in Recruit CRM and open the Account Settings, under the Account Management section
Locate the setting that controls whether the Current Organization sourced through the Chrome extension is added as a company.
Disable this setting to prevent automatic company creation.
Only the Account Owner can manage this setting.
Please note: When a candidate is added, if the Current Organization is available and a matching company already exists in the database, the candidate will be automatically associated with that company. If Recruit CRM cannot match the organization to an existing company, it will be stored as plain text in the Current Organization field.
When saving a company through the Chrome Extension, you'll also have the option to save the contact associated with it as a candidate.
If you select this option, the person will be added as a candidate in the system and will be automatically added to the "Candidates Employed" tab inside the company.
How to access the list of all candidates currently employed with an organization?
To see all candidates currently employed at a specific organization:
Open the candidate’s profile.
Click the Current Organization value.
On the company profile, scroll down to the Candidates Employed tab.
Click the Candidates Employed tab to view all candidates who currently work for that company.
Within the Candidates Employed tab, you can:
Perform bulk actions on the listed candidates.
Hide specific fields from the view.
Run an Advanced Search across candidates currently employed at that company.
Troubleshooting
Problem: The candidate’s Current Organization does not link to an existing company, even though the company is in the database.
Problem: The candidate’s Current Organization does not link to an existing company, even though the company is in the database.
Likely cause: The system cannot match the text in the Current Organization field to a company record.
What to check:
Verify the spelling and formatting of the Current Organization field.
Check that the company name in the database matches the candidate’s Current Organization value.
Resolution:
Edit the candidate’s Current Organization to select the company directly from the search results, or correct the company name so that Recruit CRM can match it.
Problem: New companies are being created automatically when sourcing via the Chrome extension, but you do not want this behavior.
Problem: New companies are being created automatically when sourcing via the Chrome extension, but you do not want this behavior.
Likely cause: The setting to add the candidate's Current Organization as a new company is enabled in Account Settings.
What to check:
In Account Settings, review the option related to adding Current Organization as a company when sourcing via the Chrome extension.
Resolution:
Have the account owner disable this feature so that the candidate’s Current Organization is not added to your database as a company while sourcing.
FAQs
Does Recruit CRM automatically fill the Current Organization field for existing candidates already in the database?
Does Recruit CRM automatically fill the Current Organization field for existing candidates already in the database?
No. For old candidates in the database, the Current Organization field will not be filled automatically. You will need to manually update this field, either individually or in bulk.
How does Recruit CRM decide when to link a candidate to an existing company?
How does Recruit CRM decide when to link a candidate to an existing company?
When a new candidate is added and the Current Organization field is available, if the same organization is present in the database, the candidate will be automatically associated with that company. If a match cannot be made, the value is stored as plain text.
Who can manage the setting that controls whether Current Organization from the Chrome extension is added as a company?
Who can manage the setting that controls whether Current Organization from the Chrome extension is added as a company?
Only the account owner can manage this setting in Account Settings.
How can I see all candidates currently employed at a specific organization?
How can I see all candidates currently employed at a specific organization?
Open any candidate whose Current Organization is that company, click the Current Organization to go to the company profile, and then open the Candidates Employed tab. This tab lists all candidates who currently work for that company.
Conclusion
Using the Current Organization field in Recruit CRM allows you to accurately link candidates to their employers, keep this information up to date across forms, placements, and the Chrome extension, and quickly view everyone employed at a specific company. If you need further help configuring or using this feature, contact your account owner or reach out to Recruit CRM support for additional assistance.