What this feature does and when to use it?
If you already have contracts with external job boards, Recruit CRM allows you to add and manage them directly within the platform. Once connected, you can post jobs through those contracts and track advertising campaigns from a single location.
Use this feature when:
• You already have job board contracts and want to manage them inside Recruit CRM.
• You want to post jobs directly to your contracted job boards from within Recruit CRM.
• You need a centralized place to organize and manage multiple job board contracts.
• You want to track and monitor job advertising campaigns from both the Job Advertising section and individual job records.
Before you begin:
Job advertising is available for all accounts with a paid Recruit CRM subscription.
If you’re on the free plan (in the beta phase), you won’t be able to post jobs, but you can still search and connect your contracts. Once you upgrade to a paid plan, you’ll experience a 3-day verification period.
➕ Adding contracts in Recruit CRM
1. Navigate to the Admin Settings --> Job Advertising under the Job Settings section.
2. Under the 'All Job Boards' section you can view a list of all contracts available with Recruit CRM's Job board posting feature.
You can search and connect any contract directly from this page.
Or you can add the contract from the 'Added Job Boards' tab as well:
3. Type the name of the contract/job board you wish to add:
4. Once you choose your preferred contract, you need to select/create a contract group:
Note:
Groups function as folders that help you organize your job board contracts in Recruit CRM. This is an inbuilt feature provided by our job advertising partner, VONQ.
Each group can contain only one contract per job board type.This means you cannot add multiple contracts from the same job board into a single group.
For example, if you want to add two separate Indeed accounts, you’ll need to create two different groups, with one Indeed contract in each group. This ensures the correct contract is used when posting jobs.
5. In the 'Optional Details' section, you can include additional information and click on the green "Add To My Contracts" button to add the contract:
It's worth noting that:
The optional details are just for reference purposes and won't impact your ability to post jobs on job boards in any way.
The detail fields can vary based on the requirements of the different job boards.
💼 Posting jobs through your contracted job boards
First, make sure you have purchased the credits for posting jobs.
Pro Plan and Business Plan: Users can try the Job Advertising via Added Contracts feature using the free Recruit CRM Credits.
Enterprise Plan: Users will receive the Job Advertising credits included with their Recruit CRM subscription.
You can add your contract with a free job board and post through it, however, you need to buy a Job Posting Subscription if you are posting to any free job boards via added contracts.
Some examples of free job boards are Joblift, Adzuna, Careerjet, telent.com, jobrapido.
Please note: When you try to advertise a job via Added Contracts using Recruit CRM Credits, 25 credits are utilized when posting a job on one or more of the contracts (job boards added by the user) for a job campaign.
Here's how you can post jobs through your contracted job boards:
1. Go to Admin Settings >>>> Job Settings >>>> Job Advertising.
2. Click on "Advertise Job" to start a new ad.
3. A pop-up will appear prompting you to fill in the basic information for the job campaign.
These fields are:
Job Name | Search for an existing job in your database |
Campaign Name | Give your job advertising a name for future tracking |
Job Function | Role and responsibilities of the job |
Location | Where the opportunity is situated |
Industries | The job's general industry |
All the fields except "Job Name" and "Campaign Name" do not impact the ability to post the job on the job boards. They are used just for filtering and recommending job boards.
4. Click on "Continue" and select your preferred contract to add to the campaign.
5. Once you've selected your preferred contract, click on the "Continue to Review Details" button on the right to proceed:
6. Fill in and review the necessary details of your campaign and hit the "Confirm & Post Job" button:
Jobs that have the status: "on hold", "closed" or "canceled" cannot be advertised.
7. You can keep track of all your existing ads by going to the "All Campaigns" tab and sort based on active campaigns or drafts.
You also have the ability to sort them based on the 'Created On', 'Start Date', 'End Date', 'Total Cost', 'Visitors', and 'Applicants', and apply different filters.
You can effortlessly advertise your jobs from the job details page as well by simply clicking on the 'Advertise Job' button and the rest of the process remains unchanged:
Furthermore, you can also track the job campaigns on the same page under the 'Job Campaigns' tab:
Note: If your LinkedIn job postings are not being visible on LinkedIn but are being shown as Online in Recruit CRM, this is because your company is being classified as a Recruitment and Staffing agency on LinkedIn, and LinkedIn is now enforcing its policy requiring such companies to sponsor their job postings.
To continue posting, you must use a LinkedIn Recruiter account or post through the LinkedIn Marketplace.
However, you will still be able to post on behalf of your clients, provided those clients are not classified as staffing agencies.
Troubleshooting
Problem: You cannot post jobs from your account
Problem: You cannot post jobs from your account
Likely cause: You are on the free plan.
What to check: Confirm your current Recruit CRM plan and whether you have completed the three-day verification period after upgrading.
Resolution: Upgrade to a paid Recruit CRM subscription and wait for the three-day verification period to complete before posting.
FAQs
Can I use job advertising on the free plan?
Can I use job advertising on the free plan?
If you are on the free plan, you cannot post jobs, but you can still search and connect your contracts. Job advertising is fully available on paid plans after the three-day verification period.
Conclusion:
Using Recruit CRM job advertising, you can centralize your existing job board contracts, post jobs efficiently, and track campaign performance from one place.