Job-Associated fields and files

Job-associated fields let you tailor the application process to the specific requirements of each job opening. Recruit CRM streamlines the process of managing candidate information by allowing you to customize fields based on the different job roles the candidate is being considered for.

Job-associated files let you add, store, and share files that are specific to each job a candidate is associated with. This allows you to manage different resumes, cover letters, portfolios, or other documents for the same candidate across multiple roles.

Together, these features streamline how you collect, store, and share candidate information that varies by job.

You can use this feature when:

You can easily add and share job-specific fields for candidates, and ensure you gather the most relevant information for each position.

1. Navigate to your Admin Settings -> Job Application Form Fields Settings

2. Scroll down to the “Job Associated Files” section and click on 'Add Field':

3. Enter the field name and select its type from the following options: 'Text', 'Long Text', 'Dropdown', 'Multiselect', 'Number', or 'Checkbox'.

4. Click on the green 'Save Field' button to add the field.

Recruit CRM lets you add 5 custom job-associated fields apart from the 5 default 'File' type job-associated fields in the system.

1. Once you add the fields, turn the visibility 'ON' of the desired fields to make them visible on your job application form. Additionally, you can mark fields as 'Required' to make them mandatory for applicants to fill out.

2. Click the green 'Save' button to save your changes:

3. Upon saving the changes, the desired fields will become visible on the job application forms as well, ensuring that applicants can easily access and fill them out as required.

Any changes you make in the Job application form settings will apply to all the job application forms. However, you can also customize these fields uniquely for each job application form.

Click here to learn how to do it!

On the job details page, within the "Candidate Pipeline" tab, click on the "Job Specific Details" button in the candidate details section to access job-related information for each candidate.

You'll be able to access the job-associated fields that you've added, enabling you to upload files, add values to those fields, and view previous values added by yourself or submitted by candidates via the job application form.

Furthermore, you'll also be able to review the candidate questions that the candidate has submitted for that specific job.

You might need different information from a candidate such as a different Cover Letter or Resume based on the different job roles they're being considered for.

Recruit CRM makes it easy to add, store, and share job-specific files for Candidates.

If one of your candidates wants to apply to 2 different jobs, say a Marketing role and a Sales role, with 2 job-specific Resumes. The candidates can now submit different CVs/ Portfolios/ Cover letters/ Other files for different jobs from the job application form.

1. If you are on the Candidate’s profile, you can find the “View Files” option under the Assigned Jobs tab. (as shown in the image below):

2. On the Job profile, you’ll find the “Job Specific Details” option under Candidate Pipeline:

Once you click on the “Job Specific Details” button under each Job assignment, you’ll have the option to add/ store 5 standard files such as Formatted Resume, Cover Letter, Portfolio and an additional 2 other files for each job.

These can also be Resumes formatted and Cover Letters created within Recruit CRM.

This article will give you more information: Resume/ CV Formatting

There are two ways in which you can add a candidate file associated with the job:

1. You can click on the “Upload file” option and upload a brand new file into the system

OR
2. You can use the “Select file” option to choose an existing file from within the files section of the Candidate.

While submitting candidates to clients, you can share the fields/files associated with the particular job. To do that, click on the "Fields Shared with Clients" button and select the fields/files that you want to share.

Click here to learn more about the Submit Candidates to Contact feature!

On the Assigned Candidates list within a job, you have the flexibility to display job-associated fields in the List view, run Advanced searches based on these fields, and seamlessly export them along with the candidate data.

Yes. Using job-associated files, a candidate can submit different resumes, cover letters, portfolios, or other files for each job they apply to.

Yes. When submitting candidates to clients, click Field Share with Clients and select which job-associated fields and job-associated files you want to share.

Job-associated fields and files in Recruit CRM give you the flexibility to collect, store, and share candidate information that's specific to each job opening. Whether you're capturing job-specific answers through the application form, managing role-specific resumes and documents, or sharing relevant details with clients, these features help you keep candidate data organized and relevant across every position they're considered for.