Job-Specific Application Form (New UI) | Recruit CRM

What this feature does and when to use it?

The job-specific application form feature in Recruit CRM lets you customize candidate fields uniquely for each job application form.

You can use this feature when:

You want each job opening to have its own tailored application form.
You need to collect different information or questions for different roles.
You want to set specific fields as mandatory for certain jobs.
You want to hide or show certain fields only for selected job application forms.

Before you begin:

Please Note:

Any modifications made in the job-specific form will specifically apply to that particular job itself and it won't change the default Job application form settings.

Please note that any changes that you make to the default Job application form settings in the admin settings DO NOT affect the customization you've already made for specific job application forms from the job's detailed profile page.

Customizing the application form for each specific job

1. Navigate to the Job Details page for the job you want to configure and make sure the job application form is enabled for that job.

2. Locate the Job application form URL button on the Job Details page and click the Settings option located alongside the Job application form URL.

3. Upon clicking, you can customize the form fields and:

Set the field labels to words in your language by clicking on the edit button next to the field label.
Choose which fields you want to be mandatory on the application form and turn off the visibility for the ones you don't wish to show.
Reorder the sequence of the fields by dragging the fields up / down.
Choose the questions you wish to add to the specific job form from the questions library you create.

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To ensure that the 'Note for candidate' is visible on the job application form, you need to turn on the 'Note for candidates' field from the Job application form settings under the 'General Page Settings'.

Accessing job-specific details submitted by candidates 📄

1. On the Job Details page, open the Candidate Pipeline tab.

2. In the Candidate Details section, click the Job Specific Details button to examine job-related information for each candidate.

You'll be able to access all the job-associated files and review the candidate questions that the candidate has submitted for that specific job.

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Note: You can enable the 'Job Application Form' by default for all the new jobs that you will create in your account by ticking the box/turning it on under the Job Fields page, which posts all the Open Jobs to your public Recruit CRM Jobs Page and partner job boards as well.

Also, it does not affect the existing jobs in your database, and this will be applicable to all the new jobs created by you after this option is enabled only.

Troubleshooting

Problem: The Note for Candidate is not showing on the application form

Likely cause: The “Note for Candidate” field is not turned on in the job application form settings.
What to check:
Go to the job application form settings under the General Page settings.
Check whether the Note for Candidate field is enabled.
Resolution:
Turn on the Note for Candidate field.
Refresh or reopen the job application form to confirm that the note appears for candidates.

FAQs

Do changes to a job-specific application form affect the default job application form?

No. Any modifications made in a job-specific form apply only to that particular job and do not change the default job application form settings.

Conclusion:

Customizing job-specific application forms in Recruit CRM lets you tailor each job’s application experience, collect only the most relevant information, and review targeted candidate details directly from the Job Details page.