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Passcode for public pages

Secure public pages including Online Candidate lists submitted to clients & Candidate Profile Update Request forms.

Written by Sanjana Panigrahi

With our handy 'Passcode' feature, you can ensure that your external pages remain secure and accessible only to authorized individuals.

Important Notes

  • Account Owners and Admins can now enable or disable passcodes independently for the Profile Update Request Form and Candidate Submission Links.

  • Passcodes can include numbers, letters, and special characters, with a length requirement of 4 to 12 characters.

  • Users with edit permissions can set unique passcodes for individual jobs in the Candidate Pipeline tab.

How to set a passcode for Profile Update Request Forms? 🔢

1. Navigate to the Admin Settings and click on Account under Account Management Settings.

2. Set your passcode under the Request Update/Profile Update Forms tab and hit 'Save Passcode'.

How to set a passcode for the Online Candidate List link? 🔢

1. Navigate to the Admin Settings and click on Account under Account Management Settings.

2. Set your passcode under the 'Online Candidate List Pages' tab and hit 'Save Passcode'.

Note: If the account-level passcode is updated, it will apply to all the jobs except those with custom job-specific passcodes.

How to create unique passcodes for individual jobs?

1. Click on the specific job, and under the 'Candidate Pipeline' tab, you can set your passcode for the job.

2. Click on the save ☑️ icon to save the passcode.

Which external pages would ask for a passcode?

This Passcode will be required to access the following links:
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Online Candidate list submitted to the client

1. Go to the Jobs list page and select the appropriate job to be shared with the client.

2. Click on the 'Submit Candidates' button to submit a list of candidates to the contact associated with that job.

When a client receives an email, they will receive a list of candidates that can be accessed only by entering the passcode you shared.

Screen Recording 2025-04-03 at 9.17.49 PM.mov [video-to-gif output image]

Click here to know more about Submit Candidate feature

Profile Update Request form

1. Go to the Candidates List page.

2. Select a bunch of candidates whose profiles seem to be outdated.

3. Click on the "Request update" button

When a candidate receives an email, they will receive a link to their Recruit CRM profile that can be accessed only by entering the passcode you shared.

Screen Recording 2025-04-03 at 9.25.26 PM.mov [video-to-gif output image]

Click here to know more about Request Profile Update feature ↔️

Hope this helps!

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