What this feature does and when to use it?
The Job Archiving feature in Recruit CRM helps you manage jobs more efficiently by moving jobs from the active “All Jobs” list into an archived state while keeping the records accessible in a dedicated “Archived Jobs” view.
You can also choose to delete any associated sponsored job campaign during the archiving process. The unarchive feature allows archived jobs to be restored to the active job list whenever needed.
This functionality is especially useful when you want to:
Clean up your active job list by archiving closed, filled, paused, or inactive roles.
Temporarily archive jobs that are on hold and unarchive them later when hiring resumes.
Review and restore archived jobs anytime from the dedicated “Archived Jobs” view onto the 'All Jobs' section.
How to Archive Jobs in Recruit CRM?
You can archive jobs in Recruit CRM either from the Jobs list page or directly from the Job Details page.
From the Jobs List Page
Go to the Jobs list page and select the job or jobs you want to archive. Click the Archive button.
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A confirmation pop-up will appear. If any selected job has an associated sponsored job campaign or postings on LogicMelon and Broadbean will be closed by selecting the box 'Close job on External Job Board.'
You can also choose to Disable the Job Application form by selecting the box 'Disable Job Application Form.'
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Click the Archive job to complete the action. The selected jobs will then be archived and removed from the active “All Jobs” list.
2. From the Job Details Page
Open the job and click the three ellipses (three-dot menu) on the Job Details page. From the drop-down menu, select Archive Job.
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A confirmation pop-up will appear. You can also choose to 'Close Job on External Job Board' and 'Disable Job Application Form' by selecting the boxes.
Click Archive Job to complete the action.
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Please note:
1. Once archived, these jobs will not appear on your jobs list.
2. Archived jobs will still be visible in the 'Assigned jobs' section under candidate profiles.
How to view archived jobs from the job list page
Go to your Jobs list page. In the top-left area of the page, locate the quick view section.
Click on Archived jobs in the quick view section.
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You will see a comprehensive list of all your archived jobs.
How to Unarchive Jobs in Recruit CRM
You can unarchive jobs in Recruit CRM either from the Jobs list page or directly from the Job Details page.
From the Jobs List Page
Go to the Jobs list page. In the quick view section at the top-left, click Archived Jobs to view all archived jobs.
Select the job or jobs you want to restore.
Click the Unarchive option.
The selected jobs will be unarchived and moved back to the active “All Jobs” list.
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2. From the Job Details Page
Open the archived job from the Quickview section.
Click the three ellipses (three-dot menu) on the page.
From the dropdown menu, select Unarchive Job.
The job will be restored and will once again appear in the “All Jobs” list and other active job views.
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FAQs
1. Does archiving a job delete it from Recruit CRM?
1. Does archiving a job delete it from Recruit CRM?
No, archiving a job does not delete it. The job is simply moved from the active jobs list to the Archived Jobs view, where it can still be accessed and unarchived later if needed.
Conclusion:
Archiving and unarchiving jobs in Recruit CRM helps keep your active job list organized while preserving important job history and associated data.