All Collections
AI Capabilities
AI Email Template Generator
AI Email Template Generator

Streamline the process of creating email templates with the AI Template Generator.

Beatriz Miranda avatar
Written by Beatriz Miranda
Updated over a week ago

Create email templates with AI assistance by entering different prompts. The AI Generator streamlines the process of creating email templates, making it more efficient and user-friendly.

Here’s how you can generate your AI email template:

1. First, open your mailbox and create a new email template or edit an existing one.

NOTE: You can also create a new email template in Email Triggers and in Email Templates on Admin Settings.

2. Click on the blue AI Assist button to access the feature and add a prompt.

3. To get the most accurate results, we recommend providing as much information as possible.

You can include details such as the purpose, recipient's role, information on tone, formality, desired outcome, and specific requirements, which allows for personalized and effective templates.

The more comprehensive your input, the better the generated templates will be. Don’t be afraid of being creative!

4. After submitting your prompt you can regenerate, copy, paste, or insert the response directly into the email editor.

5. The subject line of the email is also automatically populated once you insert the template.

NOTE: Users can include placeholders in the prompts, however, we recommend replacing the AI-generated placeholders with the placeholder from the dropdown to avoid potential errors. Please refer to the video for more context.


What languages does this feature support?

The AI-Assisted Email Template Creation feature currently supports the following languages:

  • English

  • Deutsch

  • Français

  • Dutch

  • Español

  • Português

  • Japanese

  • Finnish

Why do placeholders need to be updated by the user?

Recruit CRM placeholders have a specific format, like {candidate_name}, {candidate_city}, etc. However, AI may generate different results in terms of placeholders, such as [candidate_fullname], or {{candidate-name}}, etc. Therefore, users are advised to update the placeholders using the placeholder dropdown to avoid issues. If placeholders are incorrectly added, they will not work.

Is there a limit to the use of this feature?

The AI-Assist feature has a monthly token limit of 1 million per user. In English, this corresponds to around 200,000-250,000 words, assuming an average word length of 5 characters. Please note that token counts may vary based on the language and content.

What happens if I reach the token limit?

If users reach the token limit, the AI-assist features will stop generating new content until the next monthly cycle begins. Users will also get this error:

Oops! It seems you have exhausted your 1 million token limit for this month. It will be restored on {date}

Hope this helps :)

Did this answer your question?