Job Statistics Report

The Job Statistics Report provides a comprehensive view of how your jobs are performing. You can quickly run a report on all your Jobs with all the available KPIs to have a deeper understanding of whether everything is going as per the plan.

This report enables you to compare various jobs and identify those performing exceptionally well. Additionally, you can search for specific jobs and download an Excel file containing the applicants' names and their current stages in the hiring process for the selected job.

The Report includes all notes associated with a job not just those added directly to it. This means any notes originally added to other records (Candidate, company, contactor deal) but linked to the job are also counted, providing a complete view of all job-related activities.
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Use this feature when:

• You want to measure the performance of one or more jobs using key hiring KPIs.

1. Open the Job Statistics Report

Navigate to the Reports section from the left-hand navigation menu and open the Job Statistics Report.

2. Select the jobs you want to analyze

Choose the jobs you want to include in the report. You can generate the report for all jobs or select specific ones.

Use the available filters to quickly find jobs based on their status, including:

• Open

• Closed

• On Hold

• Cancelled

• Archived

• Hot Lists
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To include every job in the report, select the checkbox at the top of the job list.

3. Select the KPIs

Choose the Key Performance Indicators (KPIs) you want to analyze. Available KPIs include:

• Hiring Stages

• Notes

• Note Types

• Meetings

• Meeting Types

• Tasks

• Task Types
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4. Select the date range

Choose the time period for the report. You can select one of the predefined ranges, such as Today, Yesterday, This Week, Last Week, This Month, or Last Quarter, or specify a Custom Date Range by selecting the required start and end dates.

5. Filter by team members or teams

If required, select specific team members or teams to view report data only for their activities.

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6. Generate or save the report

After selecting the jobs, KPIs, date range, and team members, click Generate Report.

If you plan to use the same report again, click Save and Generate Report. This saves the report for future use while generating the report immediately.
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Once the report is generated, you'll see:

• A bar chart visualizing the selected KPIs.

• Detailed summary tables displaying the report data, including the Fill Rate for each job if the Placed Hiring stage is selected as one of the KPIs.

The Fill Rate is calculated as:

(Placed Candidates ÷ Number of Openings) × 100

Please Note: If you are seeing numbers related to any Hiring Stage (Assigned/Placed etc.), This is historical data which means, the candidates were in that hiring stage during some point in the date range the report was generated for, Their current hiring stage may be different.
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You can export the report in multiple ways:

• Click Export Report to CSV above the table to download the summary table as a CSV file.

• Click the Export icon in the top-right corner of the bar chart to download the chart as an image in PNG, JPG, or SVG format.

• Click any bar in the chart to open the detailed candidate list for that KPI, then click Export Report to CSV to download the detailed report as a CSV file.

Each bar in the chart is clickable. Click any bar to view the candidates associated with that KPI for the selected jobs and date range.

Within the detailed report, you can:

• Review the candidate records.

• Sort the data by clicking any column header.

• Customize the displayed information using Edit Columns.

• Apply additional filters to narrow down the results.

• Perform a Boolean Search to quickly locate specific records.

• Export the filtered candidate list to a CSV file after selecting the required fields.

Scroll below the chart to view the report tables, which provide a comparative breakdown of the selected jobs across the KPIs you chose.

If you've selected both individual users and teams, two separate tables will be displayed:

• The first table shows data for the selected individual users. Expand a job using the dropdown arrow to view a member-wise breakdown for that job.

• The second table displays aggregated data for the selected teams. Similarly, you can expand a job to view the team-level breakdown.
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📌 Note: The report includes all notes associated with a job, including notes originally created on linked Candidates, Companies, Contacts, Contractors, or Deals, giving you a complete view of all job-related activities.

The Job Statistics Report in Recruit CRM gives you a complete, historical view of how your jobs are performing across stages, activities, and teams, with flexible filters and export options to support deeper analysis and reporting.