What this feature does and when to use it?
The AI Job Description Generator creates job descriptions based on a job title and any additional details or prompts you provide. You can refine the generated content using manual prompts, regenerate results as needed, and directly copy or insert the description into the job record. Frequently used prompts can also be saved and shared with your team, helping standardize and speed up job description creation across roles.
Use the AI Job Description Generator when you want to create high-quality job descriptions quickly while maintaining consistency across your hiring process.
This is especially useful when you:
• Need to generate a complete job description from just a job title.
• Want to standardize job descriptions across your team or clients.
• Need to customize descriptions for different seniority levels, industries, or hiring requirements.
Step-by-Step Instructions
1. Navigate to the Add/Edit Job form and enter a title in the Job Title field. Once a job title is added, the AI Assist button will automatically become active.
2.Fill in any additional job fields that are relevant to the role. The more detail you provide, the more specific and comprehensive the generated description will be.
3. Click the AI Assist button to generate the job description. Once generation is complete, you will see three options:
Copy: Copy the generated text to your clipboard.
Insert: Insert the generated description directly into the Job Description field on the record.
Regenerate: Generate a new version of the description to explore alternative outputs or fine-tune the result.
Refining a Description with Manual Prompts
You can add a manual prompt either before generating the job description or after it has been generated to further refine the output. These prompts help you customize the tone, add or remove specific details, or restructure the description to better match your requirements.
Examples of useful prompts include:
"Remove desired experience from above" to strip out experience requirements.
"Make this description more concise" to shorten verbose sections.
"Add a section on company culture" to append a new block of content.
After entering your prompt, click the send button to see the updated output.
Saving and Managing Prompts
After entering a prompt, click the Save icon next to the prompt input area.
Enter a clear and descriptive name for the prompt so you and your teammates can recognize it later.
Choose whether to share the prompt with your team by enabling the Share with Teammates toggle.
Click Save to store the prompt. It will appear in the Saved Prompts section for future use.
To manage your saved prompts:
Click Saved Prompts to view all stored prompts.
Click the pin icon next to any prompt to pin it to the top of the list for quicker access. Click the pin icon again to unpin it.
Select any saved prompt to apply it directly to a new job description, saving time on repetitive manual input.
Troubleshooting
Problem: The generated job description is too generic.
Problem: The generated job description is too generic.
Likely cause: Additional job details were not filled in.
What to check: Ensure you have added desired qualifications, key responsibilities, and other job-specific information.
Resolution path: Update the job details and click to regenerate the description using AI Assist.
Problem: Teammates cannot see a shared prompt.
Problem: Teammates cannot see a shared prompt.
Likely cause: The Share with Teammates toggle was not enabled.
What to check: Open the prompt settings and verify whether sharing is turned on.
Resolution path: Enable Share with Teammates, save the prompt again, and ask teammates to refresh their view.
FAQs
Is there a limit to the use of this feature?
Is there a limit to the use of this feature?
Yes, the AI-Assist feature has monthly token limits that vary based on your plan. Token usage includes both input and output, and may vary depending on the language and content.
Monthly token limits per user:
•Free Plan – 50K tokens
• Pro Plan – 5 million tokens
• Business Plan – 10 million tokens
• Enterprise Plan – 20 million tokens
These limits apply to the following AI features:
• Generate Note Summary
• Generate Call Log Summary
• Generate Email Template
• Generate Email
• Generate Email Sequence
• Email Reply Suggestion
• Generate Candidate Summary
• Generate Job Description
Note: These token limits currently do not apply to AI Sourcing and AI Boolean Search.
Is there any limit to the number of prompts I can save?
Is there any limit to the number of prompts I can save?
The limit of prompts that can be saved is 50.
How many prompts can be pinned?
How many prompts can be pinned?
You can pin up to 50 prompts.
What happens if I reach the token limit?
What happens if I reach the token limit?
If you reach the token limit, the AI-assist features will stop generating new content until the next monthly cycle begins. Users also get this error:
"Oops! It seems you have exhausted your 2 million token limit for this month. It will be restored on {date in this format 20 May 2026}"
What languages does the AI-Assist feature support?
What languages does the AI-Assist feature support?
Currently, the AI-Assist feature officially supports English. However, OpenAI is capable of understanding and generating text in several other languages, including French, Spanish, German, Italian, Dutch, and others. Please note that the quality of AI output may vary across languages.
How does AI Assist generate a job description?
How does AI Assist generate a job description?
AI Assist generates a job description based on the job title you enter and any additional job details you provide, such as qualifications and responsibilities.
Can I edit the AI-generated description manually?
Can I edit the AI-generated description manually?
Yes. You can copy the generated description or insert it into the Job Description section and then edit it like any other text.
Can I reuse my favorite prompts for different jobs?
Can I reuse my favorite prompts for different jobs?
Yes. You can save any manual prompt and access it from the Saved Prompt section to reuse it on future roles.
Can my team members use my saved prompts?
Can my team members use my saved prompts?
Yes, if you enable the Share with Teammates toggle when saving the prompt, your teammates will be able to access and use it.
What if I don’t like the generated description?
What if I don’t like the generated description?
You can regenerate the description, adjust the job details, or use manual prompts to change the tone, level of detail, or specific requirements.
Using AI Assist for job description creation in Recruit CRM helps you move from a job title to a polished, tailored description in just a few steps. By combining generated content, manual prompts, and saved templates, you and your team can maintain consistency, save time, and adapt job descriptions to every hiring scenario.