What this feature does and when to use it?
The Bulk Add Time feature makes it easy to add, edit, submit, and approve time entries across multiple timesheets at once, eliminating the need to update each timesheet individually. It helps streamline timesheet management by allowing you to update work hours, break hours, and remarks in bulk, then submit or approve multiple timesheets in a single action.
This feature is available from both the Contractor Details page, where you can manage timesheets for an individual contractor, and the Timesheets tab under a Deal, where you can manage timesheets for multiple contractors simultaneously.
Use this feature when:
You need to add or edit work hours, break hours, or remarks across multiple timesheets.
You want to copy the same time entries or remarks across multiple working days using Copy to All or Copy to This Period.
You need to submit several completed timesheets in a single action.
You are the designated approver and want to approve multiple submitted timesheets at once.
You want to manage timesheets for a single contractor or multiple contractors more efficiently without opening each timesheet individually.
Note
Currently, this feature is in beta and can be enabled upon request.
Please feel free to reach out to your Account Manager to have it enabled for your account.
Adding Bulk Time from the Contractor Details Page
1. Open the Job, then select the contractor from the pipeline whose timesheet you want to update.
Please note: If the timesheet is not enabled for that contractor, you will first need to enable the timesheet.
2. Bulk select the timesheets to update, then click "Bulk Update Time Entries".
3. In the Bulk Update Time Entries tab, enter work hours, break hours, and remarks. Use Copy to All or Copy to This Period if you want to replicate values, then click the relevant button to apply the changes across all selected timesheets.
4. If you are the designated approver, you can also directly submit and approve all
the timesheets at once.
Note:
The Copy to All and Copy to Period actions will only apply hours to working days, not to days off. If needed, time for days off can be added manually.
When you bulk update, the system checks the first valid timesheet (a non-approved timesheet is considered valid) to find errors. Some timesheets may not proceed. For example:
“Method for logging work hours is different” → means the selected timesheets use different logging methods.
“Timesheet is approved” → means approved timesheets cannot be updated.
You can still continue with the valid timesheets by clicking Proceed.
Adding Bulk Time from the Deals Page
1. Open the Deal details page. Go to the Timesheets tab.
2. Bulk select the timesheets to update, then click "Bulk Update Time Entries"
3. Enter the hours, breaks, and any remarks as required, then click Submit to save your changes and update the selected timesheets.
Errors:
The first valid timesheet is always taken as the reference. After that, any errors are added based on the following conditions:
Approved timesheets are excluded.
Timesheets with different periods are excluded.
Timesheets with different settings (workdays or method of logging hours) are excluded.
Timesheets from different jobs are excluded.
Timesheets where the user does not have edit access are excluded.
Roles and Permissions:
Based on edit access for the candidate, you can edit their timesheets. This includes bulk adding time, approving, and rejecting entries.
If you would like to learn more about this feature, you can book a quick call with our team through this link.
FAQs
Can I add different time entries for different contractors at once?
Can I add different time entries for different contractors at once?
Yes. Each contractor is listed with their respective timesheet period in the bulk entry modal. You can update individually or use Copy to All for consistency.
Is overtime shown when adding time? Can I also add a remark
Is overtime shown when adding time? Can I also add a remark
Yes. Overtime is automatically displayed based on the rule template that was applied when the timesheet was created. You can also add remarks while entering or updating time.
What happens if a submitted or rejected timesheet is selected, and it already has values?
What happens if a submitted or rejected timesheet is selected, and it already has values?
The values from those timesheets will be pre-populated, and you can edit or update them as needed before resubmitting. If any remarks are added, those also will be populated.
Can I submit timesheets in bulk if no time has been filled for any period?
Can I submit timesheets in bulk if no time has been filled for any period?
No. For all the selected periods, at least one day must have a time entry. If no entries exist, the timesheets cannot be submitted.
Conclusion
Bulk add time in timesheets helps you update, submit, and approve multiple timesheets quickly while respecting timesheet settings and permissions. If this beta feature is not yet available in your account, reach out to your account manager to have it enabled and streamline your timesheet workflows.