What this feature does and when to use it?
When you create or edit a job with the Contract or Contract-to-Permanent job type, Recruit CRM automatically displays the Pay Rate and Bill Rate fields. These fields help you track contractor pay and client billing rates for contract staffing. You can choose to calculate the Bill Rate using a Fixed Rate, Margin, or Markup.
This feature is useful when you want to:
Record contractor pay rates.
Manage client billing rates.
Require pay and bill rates for contract jobs.
Filter, import, and export jobs using these fields.
What do these fields mean?
Before using these fields, it's helpful to understand what each one represents.
Pay Rate: The amount paid to the contractor.
Bill Rate: The amount billed to your client.
Margin: The percentage of the Bill Rate that represents profit.
Markup: The percentage added to the Pay Rate to calculate the Bill Rate.
Calculate Charge By: Determines whether the Bill Rate is calculated using a Fixed Rate, Margin, or Markup.
Margin vs. Markup
Markup is the percentage added to the Pay Rate to calculate the Bill Rate. For example, a $10 Pay Rate with a 50% markup results in a $15 Bill Rate. The value can be between 0% and 99% and cannot be a negative value.
Margin represents the percentage of the Bill Rate that is profit. For example, a $10 Pay Rate with a 50% margin requires a $20 Bill Rate. The value can be between 0% and 10,000% and cannot be a negative value.
Pay Rate | Calculation | Bill Rate |
$10 | 50% Markup | $15 |
$10 | 50% Margin | $20 |
Please note: These fields are conditional and only appear when the Job Type is set to Contract or Contract-to-Permanent.
How to use the Pay Rate and Bill Rate fields
Create a new job or edit an existing one, then set the Job Type to Contract or Contract-to-Permanent. The Pay Rate and Bill Rate fields will automatically appear on the job form.
Select how the Bill Rate should be calculated:
Fixed Rate: Enter the Pay Rate and Bill Rate directly.
Margin: Enter the desired profit margin, and the system automatically calculates the Bill Rate.
Markup: Enter the desired markup on the Pay Rate, and the system automatically calculates the Bill Rate.
Admins can control the visibility of Pay Rate, Bill Rate, Margin, Markup, and Calculate Charge By navigating to Admin Settings → Data Customization → Job Fields. From here you can mark them as Required to ensure they are completed whenever applicable.
Note: Existing jobs will continue to use Fixed Rate, so existing rate configurations are not changed. If Pay Rate and Bill Rate already exist, the corresponding Margin and Markup values can be calculated automatically.
Where can you access the Pay Rate and Bill Rate fields?
Once available, the Pay Rate and Bill Rate fields can be accessed throughout Recruit CRM.
Jobs List Page:
View the Pay Rate and Bill Rate fields directly from the Jobs List Page.
Job Details Page:
View or update the Pay Rate and Bill Rate fields from the Job Details page.
Job Add/Edit Form
Select the rate calculation method and enter the relevant rate information when creating or editing a contract or contract-to-permanent job.
Enable Timesheet Form
Use the relevant rate calculation options when enabling timesheets.
Timesheet Views
View the relevant rate information from applicable timesheet views.
Hide/Show Columns option.
Importing:
Import Pay Rate and Bill Rate values while importing contract jobs.
Export:
Export Pay Rate and Bill Rate values along with other job information.
Search Filters:
Filter jobs using the Pay Rate and Bill Rate fields.
How will this function while merging Jobs?
Merging is not allowed if:
The primary job is non-contract and the secondary job is contract/contract-to-perm, and timesheets are enabled for any candidates.
Merging is allowed if:
Both jobs are contract or contract-to-perm.
The primary job is contract.
The primary job is non-contract and the secondary job is contract, but no candidates have timesheets enabled.
Note: These fields cannot be bulk updated. This is to prevent inconsistencies across mixed job types.
Troubleshooting
The Pay Rate and Bill Rate fields are not visible.
The Pay Rate and Bill Rate fields are not visible.
Likely Cause: The job is not configured as a Contract or Contract-to-Permanent job.
What to Check: Verify the Job Type selected for the job.
Resolution: Update the Job Type to Contract or Contract-to-Permanent. The Pay Rate and Bill Rate fields will appear automatically.
FAQs
What is the difference between Margin and Markup?
What is the difference between Margin and Markup?
Markup is the percentage added to the Pay Rate to calculate the Bill Rate. For example, a $10 Pay Rate with a 50% markup results in a $15 Bill Rate.
Margin represents the percentage of the Bill Rate that is profit. For example, a $10 Pay Rate with a 50% margin requires a $20 Bill Rate.
Will this change my existing jobs?
Will this change my existing jobs?
No. Existing jobs will continue to use Fixed Rate. If Pay Rate and Bill Rate already exist, the corresponding Margin and Markup values can be calculated automatically.
Can I still enter Pay Rate and Bill Rate directly?
Can I still enter Pay Rate and Bill Rate directly?
Yes. Select Fixed Rate to continue entering both rates directly.
Can I hide these fields?
Can I hide these fields?
Yes. Admins can control the visibility of Pay Rate, Bill Rate, Margin, Markup, and Calculate Charge By through Admin Settings.
Can I bulk update these fields?
Can I bulk update these fields?
No. Bulk updates are not supported.
Conclusion:
The Pay Rate and Bill Rate fields help you manage contractor compensation and client billing for contract-based jobs. With Fixed Rate, Margin, and Markup options, Recruit CRM provides flexibility in calculating Bill Rates while keeping relevant rate information accessible across job and timesheet workflows.