In-App Notifications | Recruit CRM

What this feature does and when to use it?

The Notifications feature keeps you informed about important activity across Recruit CRM, helping you stay updated on candidate activity, job updates, collaborator actions, emails, imports, exports, and more.

This feature is useful when you want to:

View all your Recruit CRM notifications in one place.
Filter notifications based on their status or type.
Receive browser notifications for real-time updates.
Stay informed about candidate, job, email, and collaboration activities.

Please note: Notifications are stored for 30 days before being automatically deleted.

How to manage your notifications

Click the Notifications (bell) icon next to your profile picture to open the Notifications panel.

Use the available notification tabs to find the updates you're looking for:

All Notifications: This tab displays all the notifications.
Unread: This tab shows only unread notifications.
Mentions: This tab highlights notifications where you are mentioned or tagged as collaborators. Click the blue dot beside a notification to mark it as Read. Click the grey dot to mark it as Unread.

To mark every notification as read at once, click Mark All as Read.

How to enable browser notifications

Navigate to Profile Settings and enable Browser Notifications.

When prompted by your browser, click Allow to grant notification permissions.

If you accidentally denied permission, open your browser's Settings → Privacy & Security → Site Settings, then allow notifications for Recruit CRM.

Once enabled, you'll receive browser notifications even when you're not actively using Recruit CRM.

Please note: Recruit CRM also displays a notification badge on your browser tab whenever you have unread notifications.

When are notifications triggered?

*Notification Trigger*	*Notification Recipient(s)*
When a candidate applies to a job	Job Owner Job Collaborator
When a candidate updates/deletes their profile through the profile update request form	Candidate Owner Admins Account Owner
When a hiring stage is updated by the client on the 'Online Candidate List'	Job Owner Job Collaborator
When clients give feedback on the Online Candidate List	Job Owner Job Collaborator Candidate Owner
When an email is opened by the Candidate/Contact	Candidate Owner Contact Owner Email Sender
When an email is sent to the recipient	User performing action
When candidates/contacts/companies are imported from CSV files	User performing action
When duplicate candidates are merged automatically using the add/edit form OR when merged manually using the “Merge Candidates” option	Candidate Owner
Enroll Candidate/Contact in a Sequence	User performing action
Mark Candidate as Available	Candidate Owner
Added as Job Collaborator (even when added in bulk to various jobs)	Collaborator
Added as Deals Collaborator	Collaborator
Added as Task Collaborator not related to any record	Collaborator
Added as Task Collaborator related to any record	Collaborator
Added as Meeting Collaborator not related to any record	Collaborator
Added as Meeting Collaborator related to any record	Collaborator
Added as Note Collaborator (even when added in bulk)	Collaborator
Candidate/Contact/Company marked as off-limit (even if it is a bulk action)	Owner of the record
File Export	Account Owner User performing action
Geocoding entity	Account Owner User performing action
Note Mentions (even if it is a bulk action)	User Mentioned
Job Requisition Sent from Portal (Hiring Manager Portal)	Recruiter (User receiving the job request)
Job Requisition Updated (Hiring Manager Portal)	Recruiter (User receiving the job request)
When clients give feedback from the Hiring Manager Portal	Job Owner Job Collaborator Candidate Owner
When 2 jobs are merged	User performing action Job Owner-both jobs
When jobs are imported	User performing action
When a candidate applies to the same job twice (and also when the candidate is already assigned to the job)	Job Owner Job Collaborator
Added/updated as ‘Owner’ for a candidate	User added as ‘Owner’
Added/updated as ‘Owner’ for candidates - Bulk action	User added as ‘Owner’
Added/updated as ‘Owner’ for a Job	User added as ‘Owner’
Added/updated as ‘Owner’ for Jobs - Bulk action	User added as ‘Owner’
When a user ‘Exports Data’	Account Owner
When the client opens ‘Online Candidate Link’	Job Owner Collaborator
When client viewed the candidate profile via Online Candidate Link	Job Owner Collaborator
When Client downloads a candidate's Resume via Online Candidate Link	Job Owner Collaborator

FAQs

How long are notifications stored?

Notifications are retained for 30 days before being automatically deleted.

Can I mark notifications as unread again?

Yes. Click the grey dot beside a notification to mark it as unread.

How can I enable browser notifications?

You can enable browser notifications in your profile settings by granting Recruit CRM permission to send real-time updates.

How long will notifications be stored?

Notifications will be stored for 30 days before being automatically deleted.

Do browser notifications work when I’m logged out?

No, browser notifications are only sent while logged in to the web app.

Conclusion:

The Notifications feature helps you stay informed about important activity across Recruit CRM by keeping all updates in one place. Whether you're tracking candidate activity, job updates, collaboration, emails, or client actions, notifications ensure you never miss important events and can respond quickly when needed.