Recruit CRM offers a bulk emailing/email shot option so you can send out bulk emails to your candidates/contacts in a single shot.
Limits on bulk emailing 🔍
While Recruit CRM allows you to send an email shot to 500 candidates/contacts at a time, it is important to understand that most email service providers (like Gmail, Outlook, Yahoo, etc.) impose certain restrictions on the number or volume of emails that can be sent in a single batch AND/OR within a day.
Sending bulk emails beyond these limits may result in temporary account suspension and the classification of your emails as spam.
Here are a few limits set by different email providers for your reference:
📌 How Recruit CRM sends bulk emails
To help improve email deliverability and reduce the risk of sender accounts being restricted, Recruit CRM sends bulk emails with a randomized delay of 5–10 seconds between each email instead of using a fixed interval.
This creates a more natural sending pattern, which helps prevent email providers such as Microsoft Outlook and Office 365 from identifying bulk email campaigns as automated activity.
Please note: Because of this randomized delay, bulk email campaigns may take slightly longer to complete. However, this safeguard helps protect your account reputation and improves overall email deliverability.
Recommendations from Recruit CRM 🤔
While you can choose up to 500 records at a time (in Recruit CRM) to email at once, it's not recommended to send emails to a large number of recipients all at once.
It's advisable to keep your email batches relatively small, typically no more than 30 to 50 emails at a time, based on the restrictions set by your email service providers.
After sending each batch, we recommend waiting 20 to 30 minutes before sending the next batch. Recruit CRM also spaces individual emails within a bulk campaign using a randomized 5–10 second delay to create a more natural sending pattern and help improve email deliverability.
This strategy can lower the risk of your email account being flagged by your service provider, thus reducing the chances of these emails landing in the spam folder of your candidates or contacts.
🤔FAQs
Why shouldn’t I send to all 500 recipients at once?
Why shouldn’t I send to all 500 recipients at once?
Most email service providers (like Gmail, Outlook, and Yahoo) have their own sending limits. Sending to a very large number of recipients in a single batch can trigger these limits, cause temporary account suspension, or lead to your emails being marked as spam.
What batch size does Recruit CRM recommend for bulk emails?
What batch size does Recruit CRM recommend for bulk emails?
It is advisable to keep your email batches relatively small, typically no more than 30–50 emails at a time, based on the restrictions set by your email service provider.
How long should I wait between bulk email batches?
How long should I wait between bulk email batches?
After sending each batch, it is recommended to wait for a 20–30 minute interval before sending the next set of emails.
Conclusion:
By understanding Recruit CRM’s bulk email capacity and your email provider’s limits, you can plan safe, effective email shots that reach candidates and contacts.
Hope this helps!