Automatically assign recruiters to specific candidates based on a round-robin rule!
Ensure fair job distribution and workload balance among recruiters by automatically assigning jobs based on predefined rules, improving efficiency.
Apps that are required to be connected for the recipe
1. Recruit CRM
2. Google Sheets
🔗 How to connect your Recruit CRM app in Workflow Automation
1. Navigate to Admin Settings >>> Workflow Automation & Integrations.
2. Click on the Connections tab under the 'Workflows' section and click on the 'Create' button >>> 'Connection'.
3. Use the search bar to search for the Recruit CRM app and connect it by selecting it and entering the API key.
![Screen Recording 2025-05-04 at 6.48.38 PM.mov [video-to-gif output image]](https://downloads.intercomcdn.com/i/o/t8m01b3j/1530829029/aaf35788c8ca7ccc564edfd6a852/ezgif-8217423ec47417.gif?expires=1790081100&signature=4bc727d70fe50f6cb96ad60a2b60b85478340e6013b0d41209c111b00e4d7877&req=dSUkFsF8lIFdUPMW1HO4zeZ8mGRP2oIk%2Fd9D1M9K3nDO%2FtoymrQCZQrzSJdz%0AkyDsZAci4B2PR%2BKVn80%3D%0A)
Once the app is successfully connected, you will see a message titled 'Connection Established'.
🔗 How to connect your Google Sheets app in Workflow Automation
1. Click on the Connections tab under the 'Workflows' section and click on the 'Create' button >>> 'Connection'.
2. Use the search bar to search for the 'Google Sheets' app and connect it by selecting it and allowing the required permissions.
Once all the required apps are connected, you can select the connected account inside the related steps of the recipe.
🎥 Here is a quick tutorial
{Will insert the Loom video here}
📋 Overview of each step in the Recipe
1. Trigger: New Applied for job from external form in Recruit CRM
This is the starting point of the automation. It gets triggered whenever a candidate applies from an external form in Recruit CRM.
2. Actions:
Monitor step:
It helps in monitoring the following actions for errors. This makes the automation more reliable.
Action in app:
Sorts by "Active" recruiters based on the last lead received in ascending order. Then, updates the "Last Lead Received" column in sheets. Finally, it updates the field 'Owner' inside Recruit CRM's record.
Error Handler:
If something fails within the Monitor block, then this step is triggered. The Retry Logic ensures that if the errors match those specified (429, 500–504), it retries the monitored actions up to 3 times. If the error continues after 3 retries, or if the error doesn’t match the handled types, the automation stops.
Hope this helps! 😊